Your people on the road

From job to sealed file

You set up the work in the dashboard. Your people find it in the app and record it with your checklist, also without a signal. The file comes back sealed.

The app with the jobs that are ready — 1Set upThe job is in your employee’s app, with the address and your checklist.

The app’s camera on a job for a customer — 2RecordPhotos and videos, with date, time and place in the image; the checklist shows what is still missing.

A sealed file with the timestamp and the registry — 3SealedWhen the file closes, an independent service timestamps it.

The dashboard with the jobs and their state — 4Back at the officeThe dashboard shows the state of every file; with Business by quote and Enterprise you also take it in through webhooks and the API.

With EverStamp you send your customer, your tenant or a contractor you hire a request with your checklist. They record in the free app, without an account. Your own people find their orders on their phone. In the dashboard you see per order what has come in, and every file gets a qualified timestamp that you and the other side can check.

Where it goes wrong now

Three arguments you know

Whose damage was it?

A scratch at return, a leak from upstairs, a dent at check-out. Without a fixed time it is your word against theirs, and it ends in a goodwill payment or a settlement.

When was that photo taken?

A photo sent by email or WhatsApp says nothing about when it was taken. Any app can put a date in the image, EverStamp included, and it comes from the phone’s clock. What is fixed is a timestamped window.

Another inspection visit

A surveyor, valuer or inspector drives out to see what a photo could have shown, if you had known since when that photo existed and that it has not changed since.

This is how EverStamp works: your staff or your customer record with your checklist, an independent service adds a qualified timestamp, and you, your customer or an expert check the file yourselves.

Where it is used

Worked out by sector

Each one shows what it costs you today. Not your sector? You set up the checklist yourself, so it fits other work too. Building? See construction photo documentation.

Car rental and leasingYour staff record handout and return with the vehicle template, or the renter does it from your link when they collect after hours. Plate and mileage go into the fields, and the renter can go through the report themselves.What it costs you today: A deposit dispute over a scratch, argued with handout photos nobody can put a date on.Read more →

Insurers and loss adjustersThe policyholder records the damage before the clean-up, from a link you send. The adjuster records the site. Both files arrive in the claim with a window around them, and neither of you has to take the other’s word for that time window.What it costs you today: A claim that turns on when the damage happened, argued from two sets of photos nobody can date.Read more →

Lenders funding a build in stagesEach drawdown request comes with captures of the work done so far, timestamped by an independent service, with the place the phone reported. You see the progress by date in the dashboard, and anything added to the file afterwards would show.What it costs you today: Paying out against photos that were taken once and reused for the next instalment.Read more →

Valuers and surveyorsThe property inside and out, with the device, the place the phone reported and a series in order, timestamped by an independent service. Useful precisely when the valuation is later questioned.What it costs you today: Valuation photos nobody can put a time on.Read more →

Property managers and housing associationsCheck-in and check-out inspections against your own checklist, the same steps in every home, and a report you can send to the tenant and the owner. Meter readings and serial numbers as fields, not as a note.What it costs you today: A deposit argument you settle by splitting the difference because nobody can show the state at check-in.Read more →

Contractors and installersHidden work before it is closed up, progress by date, extra work agreed on site with a signature. The clearest case there is: once the floor is down, nobody can look again.What it costs you today: A dispute about work that is now behind plasterboard.Read more →

Inspectors and certifiersThe inspection on site, with timestamped captures and the results as fields, in the format the certifying body wants. Templates you set once and every inspector follows.What it costs you today: Re-inspections because the report and the photos live in two different places.Read more →

Logistics and fleetCondition at collection and at return, damage on arrival, the state of a vehicle at de-fleet. The driver records it; the file lands in the dashboard, and with Business by quote and Enterprise in your system through the API.What it costs you today: Damage charges you end up waiving as goodwill, because the evidence is a phone photo in a chat.Read more →

Legal and enforcementTimestamped photos attached to a case, with the window and the checks printed alongside. The other side can check them without asking you for anything. They support an official report by a bailiff; they do not replace it.What it costs you today: A photograph the other side dismisses because it cannot be dated, and an expert you then have to pay for.Read more →

The shape of it

Three ways a file reaches you

They differ in who holds the phone. They do not differ in what the file carries.

The middle route is the one most companies do not have. Your customer is not a user: no account, no subscription and no cost. They install the app, open your link, work through the checklist you set, and what comes back carries the same device signature, the same seal and the same registry entry as a file from your own crew.

Checklists and templates

Every capture to the same checklist

A checklist says for each step what to photograph and how many, and the file shows what is still open. The app has checklists for common moments, such as a rented home, a car and a handover; with Business you make your own templates in the dashboard.

The checklist for taking in a car, with its steps and what is still missing — **Steps with a minimum**Every side of the car, the interior, the mileage: the app keeps count and shows what is still missing.

The checklist for a rented home, with fields such as the meter readings — **Fields with the photo**Licence plate, meter reading, serial number or a choice from a list, under the same signature as the photo.

A company’s own checklist, with its own steps — **Your own template**On Business you make your own steps and fields in the dashboard, with versions; the file records which version was used.

What you get

A dashboard, and an API underneath it

The dashboard with open orders and their status

The app’s file list, with the orders prepared for this person

Set up the work, watch it come back sealed

An order carries an address, a template and a person. It appears on their phone under “Prepared for you”, and you watch the status move from prepared to picked up to registered. Members and roles live there, your own templates with your own fields live there, and you can search across everything your field staff recorded, including licence plates and meter readings.

With Business by quote and Enterprise, underneath it is an API with webhooks, so files land where the claim or the loan already is instead of in an inbox.

What the dashboard shows: the registry: fingerprints, sequence numbers, seals and registry receipts. The dashboard opens captures only where an organisation asked for it: for the delivery on a request, and for files kept at EverStamp. For a kept file the gallery shows previews straight away, for recognition: small images the app made when storing, not checked against the file. The original, photo or video, comes only after a click, checked against the file; in the export it fetches everything. A file without previews the gallery opens only after a click. Every opening through the dashboard or the API goes into your own audit log, with who and when: a page of previews as one line naming its files, and the originals as one line per file. Technically EverStamp can open them too, because we manage the key; we do that only at your organisation’s written request, or when a court or authority orders or demands it under the law.

Requests

Ask for captures, get a sealed file back

For the captures only your customer can make. You prepare the request, they pick it up in the app, and the delivery lands on the request in your dashboard.

A prepared request in the dashboard, with its QR code and link — **1. Prepare the request**A title, your checklist and a deadline. Send the link by email, or show the QR code.

The request in the app, with the statement the customer confirms — **2. Your customer picks it up**They see who is asking and why, confirm they are making the captures themselves, and follow your checklist. No account needed.

The answered request in the dashboard, with the delivered photos — **3. The captures come back**Signed on their phone, timestamped through our registry and delivered to the request. Every time someone opens them through the dashboard or the API, your audit log records who and when.

Integrations

Into your own systems

The dashboard is the front. Underneath, with Business by quote and Enterprise, the same things are available as an API with webhooks, so a file arrives where the claim, the loan or the work order already is.

Webhooks

dossier.registered

request.completed

order.claimed

Your claims system

API

GET /v1/dossiers/…

GET /v1/requests/…

GET /v1/members

Your CRM

Export

Everything,

as JSON and CSV

Your archive

Everything about integrations →

What is established

What you can rely on

The file can be checked by anyone.Every check but one runs on public tooling, so your own people, your customer and an independent expert reach the same answer on those checks.

The window is a number.Every file states how wide it is, so nobody has to argue about what “recently” means.

Your crew and your customer produce the same thing.Same signature, same seal, same registry entry, on iPhone and on Android.

What the captures show stays with your assessor’s judgement; what is fixed is the window between the time anchor and the timestamp, not the moment of capture. All of it is set out in full on how it works, and you can try it on a sample on the verification page before you talk to us.

What this rests on

Qualified timestampFrom a service on the European trust list, eIDAS article 41.
C2PA Content CredentialsEvery photo gets provenance data in the open C2PA format inside the file.
Anyone can check itAt everstamp.app/verify, in an ordinary browser and without an account.
Registry and storage in the EUThe registry, the dashboard database and the files we keep are in the EU.

How security is set up is on the security page. Privacy statement.

Support

A question? You email the people who build EverStamp

About the app, a file, your plan or Business: write to support@everstamp.app, in Dutch or English. Your answer comes from the people who make the app and the registry. The answers to most questions are already on the support page, and in the user guide in the app, under Settings, Help, User guide. With Enterprise you have a named contact, and a service level by agreement.

Go to support Email support@everstamp.app

Try Business for 14 days, or talk it through

Business Start costs €99 a month, excluding VAT, and you try it free for 14 days first. Enterprise adds a contract of your own, agreements on availability, webhooks and the API, and the qualified timestamp per photo by agreement; it is by quote.

See the Business and Enterprise plans Talk to us

An argument over a photo costs you time and money