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A photo that settles nothing costs you money

A deposit you cannot withhold, a claim that turns on when the damage happened, a surveyor who drives out to see what a photo should have shown. EverStamp adds a qualified timestamp to the file with the photos of your field staff, your customer or a contractor you hire, and you check it yourself.

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Where it goes wrong now

Three arguments you know

Whose damage was it?

A scratch at return, a leak from upstairs, a dent at check-out. Without a fixed time it is your word against theirs, and it ends in a goodwill payment or a settlement.

When was that photo taken?

A photo sent by email or WhatsApp says nothing about when it was taken. Any app can put a date in the image, and it is just as easy to change.

Another inspection visit

A surveyor, valuer or inspector drives out to see what a photo could have shown, if you could have trusted that photo.

This is how EverStamp works: your staff or your customer take photos with your checklist, an independent service adds a qualified timestamp, and you, your customer or an expert check the file yourselves.

Where it is used

Worked out by sector

Each one shows what it costs you today. Not your sector? You set up the checklist yourself, so it fits other work too. Building? See construction photo documentation.

Car rental and leasingYour staff record handout and return with the vehicle template, or the renter does it from your link when they collect after hours. Plate and mileage go into the fields, and the renter can go through the report themselves.What it costs you today: A deposit dispute over a scratch, argued with handout photos nobody can put a date on.Read more →
Insurers and loss adjustersThe policyholder photographs the damage before the clean-up, from a link you send. The adjuster photographs the site. Both files arrive in the claim with a window around them, and neither of you has to take the other on trust.What it costs you today: A claim that turns on when the damage happened, argued from two sets of photos nobody can date.Read more →
Lenders funding a build in stagesEach drawdown request comes with photos of the work done so far, taken on site and timestamped by an independent service. You see the progress by date in the dashboard, and anything added to the file afterwards would show.What it costs you today: Paying out against photos that were taken once and reused for the next instalment.Read more →
Valuers and surveyorsThe property inside and out, plus a record that the visit happened: a device, a place and a series in order. Useful precisely when the valuation is later questioned.What it costs you today: A desktop valuation nobody can distinguish from a visit.Read more →
Property managers and housing associationsCheck-in and check-out inspections against your own checklist, the same steps in every home, and a report you can send to the tenant and the owner. Meter readings and serial numbers as fields, not as a note.What it costs you today: A deposit argument you settle by splitting the difference because nobody can show the state at check-in.Read more →
Contractors and installersHidden work before it is closed up, progress by date, extra work agreed on site with a signature. The clearest case there is: once the floor is down, nobody can look again.What it costs you today: A dispute about work that is now behind plasterboard.Read more →
Inspectors and certifiersThe inspection on site, with a record of the visit, in the format the certifying body wants. Templates you set once and every inspector follows.What it costs you today: Re-inspections because the report and the photos live in two different places.Read more →
Logistics and fleetCondition at collection and at return, damage on arrival, the state of a vehicle at de-fleet. The driver photographs; the file lands in your system through the API.What it costs you today: Damage charges you end up waiving as goodwill, because the evidence is a phone photo in a chat.Read more →
Legal and enforcementAn observation on site, attached to a case, with the window and the checks printed alongside. The other side can check it without asking you for anything.What it costs you today: A photograph the other side dismisses because it cannot be dated, and an expert you then have to pay for.Read more →
The shape of it

Three ways a file reaches you

They differ in who holds the phone. They do not differ in what the file carries.

YOUR OFFICEorders and templates1YOUR FIELD WORKERthe app, your template2YOUR CUSTOMERa link, no account3A CONTRACTORtheir own app, your jobONE SEALED FILEinto your own system

The middle route is the one most companies do not have. Your customer is not a user: no account, no subscription and no cost. They install the app, open your link, work through the checklist you set, and what comes back carries the same device signature, the same seal and the same registry entry as a file from your own crew.

What you get

A dashboard, and an API underneath it

The dashboard with open orders and their status
The app’s file list, with the orders prepared for this person

Set up the work, watch it come back sealed

An order carries an address, a template and a person. It appears on their phone under “Prepared for you”, and you watch the status move from prepared to picked up to registered. Members and roles live there, your own templates with your own fields live there, and you can search across everything your field staff recorded, including number plates and meter readings.

Underneath it is an API with webhooks, so files land where the claim or the loan already is instead of in an inbox. On Enterprise the archive is delivered to you rather than fetched.

What the dashboard shows: the registry: fingerprints, sequence numbers, seals and registry receipts. It opens photos in two places, and only where you asked for that: the delivery answering a request, and files kept at EverStamp once you switch that on. Every opening through the dashboard or the API goes into your own audit log, with who and when. Technically EverStamp can open them too, because we manage the key; we do that only at your organisation’s written request, or when a court or authority orders or demands it under the law.

Requests

Ask for photos, get a sealed file back

For the photos only your customer can take. You prepare the request, they pick it up in the app, and the delivery lands on the request in your dashboard.

A prepared request in the dashboard, with its QR code and link
1. Prepare the requestA title, your checklist and a deadline. Send the link by email, or show the QR code.
The request in the app, with the statement the customer confirms
2. Your customer picks it upThey see who is asking and why, confirm they are taking the photos themselves, and follow your checklist. No account needed.
The answered request in the dashboard, with the delivered photos
3. The photos come backSealed on their phone and delivered to the request. Every time someone opens them through the dashboard or the API, your audit log records who and when.
Integrations

Into your own systems

The dashboard is the front. Underneath, the same things are available as an API with webhooks, so a file arrives where the claim, the loan or the work order already is.

Webhooks

dossier.registered
request.completed
order.claimed
Your claims system

API

GET /v1/dossiers/…
GET /v1/requests/…
GET /v1/members
Your CRM

Export

Everything,
as JSON and CSV
Your archive

Everything about integrations →

What is established

What is established, and what is not

You can rely on this
  • The file can be checked by anyone. Every check but one runs on public tooling, so your own people, your customer and an independent expert reach the same answer on those checks.
  • The window is a number. Every file states how wide it is, so nobody has to argue about what “recently” means.
  • Your crew and your customer produce the same thing. Same signature, same seal, same registry entry, on iPhone and on Android.
You cannot rely on it for this
  • It does not tell you what the photo shows. A photo of a screen is still a photo. That judgement stays with your assessor.
  • It does not fix the moment of capture. What is fixed is the window it fell inside.
  • It does not establish that the series is complete. Whoever photographs chooses what to photograph. A checklist makes the gaps visible; it does not close them.

All of it is set out in full on how it works, and you can try it on a real file on the verification page before you talk to us.

What this rests on

  • Qualified timestampFrom a service on the European trust list, eIDAS article 41.
  • C2PA Content CredentialsEvery photo carries its provenance inside the file.
  • Anyone can check itAt everstamp.app/verify, in an ordinary browser and without an account.
  • Registry and storage in the EUThe registry, the dashboard database and the files we keep are in the EU.
  • ISO 27001 data centresOur suppliers Hetzner, Supabase and Vercel are ISO 27001 certified.

EverStamp itself has no ISO 27001 or SOC 2 yet. What is in place and what is not is on the security page. Privacy statement.

Try Business for 14 days, or talk it through

Business starts at €49 a month, and you can try it free for 14 days first, with 20 files. Enterprise adds delivery into your own system, the qualified timestamp per photo by agreement, and the paperwork your procurement people will ask for; it is priced on request.

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