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Fleet and logistics

Vehicle condition at every handover

The driver photographs the vehicle at collection with the Vehicle handout template and at return with Vehicle intake, which takes the plate and the mileage as fields: every side, the interior and any damage. An independent service timestamps the file, and it lands in your system through the API.

The EverStamp dashboard with open orders and their status
The checklist for this sector in the EverStamp app
What it costs you today

Damage charges that end up as goodwill

A photo in a chat

Charges you end up waiving because the evidence is a phone photo in a chat.

Who had the van?

Damage found on Monday, three drivers over the weekend.

Plates retyped

Plates and mileage readings copied by hand into the fleet system.

How the photos reach you

Drivers, customers and partners

Every handover in its own file, each with a timestamp from an independent service.

Your own people

Your drivers

At collection and return, with your template, on iPhone or Android.

Your customer, through a link

Your customer, through a link

At a rental return or a delivery, the customer photographs the condition.

A contractor you appoint

Body shops and hauliers

Before and after a repair or a transport, delivered to your order.

What gets photographed

Plate, mileage, every side

Vehicle intake asks for the plate and the mileage as fields, at least four photos of the outside, the interior and any damage; Vehicle handout covers collection, with every side, the interior, existing damage and the fuel or charge. For cargo, Loading and Unloading record the load, the securing and the seal.

The app reads the plate and the mileage in the viewfinder at that step and proposes them; the driver confirms, and the confirmed value is what goes in.

Licence plateat least 1
  • The plate, read and confirmedfield
Odometerat least 1
  • Mileagefield
Exteriorat least 4
  • Front, rear and both sides
Interiorat least 1
  • Seats, floor and dashboard
Damageoptional
  • Every mark close up
The moment itself, step by step
At your end

Every vehicle, searchable by plate

Orders per vehicle and driver, search across every file by number plate or meter reading, and the files in your fleet system.

Orders per vehicleCollections and returns planned per driver.
Search by platePlates and meter readings searchable in every file that has them as fields: the return, and your own checklists.
Into your fleet systemA webhook per registered file, the API and exports as CSV.
Drivers and devicesWho drove, on which registered phone.
The app’s file list, with the orders prepared for this person
Before you rely on it

What a file establishes, and what it leaves to you

The file establishes
  • That these photos existed in this form at the time of the timestamp
  • That they were taken with the EverStamp app, on the device named in the file
  • That anything added, removed or changed since then shows up
It leaves to you
  • Who caused the damage
  • What happened between two files
  • What a repair should cost
Questions

What businesses ask

Can we search by number plate?

Yes, in the dashboard: plates and meter readings are searchable in every file that has them as fields. Vehicle intake asks for them; for the collection you add them to your own version of the checklist.

Does the driver need signal?

No. Each photo is signed on the phone straight away, and the file is sealed once there is a connection.

Can the file go into our fleet system?

Yes. A webhook fires for every registered file, and the API hands over the file with its seal.

What does it cost?

Business starts at €49 a month, excluding VAT, and you can try it free for 14 days first, with 20 files and without payment details. The bundles differ only in volume; which one fits and what it costs, you see in the dashboard when you subscribe. Enterprise, with delivery into your own system, is priced on request.

Try Business for 14 days, or talk it through

Business starts at €49 a month, and you can try it free for 14 days first, with 20 files. Enterprise adds delivery into your own system, the qualified timestamp per photo by agreement and the paperwork your procurement people will ask for; it is priced on request.

See the Business and Enterprise plans Talk to us

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